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McGHEE TYSON ARMED FORCES CLUB,
MCGHEE TYSON ANG BASE
INCORPORATED
KNOXVILLE, TENNESSEE
BYLAWS
I. GENERAL
Upon gaining membership in the McGhee Tyson Armed Forces Club, Incorporated, (Club) members agree to accept certain responsibilities. Adherence to Club rules and policies is expected of all members and their guests at all times so that the facility may be enjoyed equally by all patrons. A violation of Club Bylaws or Rules is a ground for dismissal. The Board of Directors shall determine such dismissal.
II. SUGGESTIONS AND COMPLAINTS
Suggestions and complaints shall be submitted in writing, with name, date, contact number and signature to the Board of Directors or to the Club Management. These will be addressed at the next scheduled Board meeting.
III. HOURS OF OPERATION
The hours of operation shall be as prescribed by the Board of Directors and as approved by the Air Commander. The hours of operation shall be posted on the club bulletin board.
IV. MEMBERSHIP
Membership in McGhee Tyson Armed Forces Club is entirely voluntary and is on an individual selective basis. Membership in the Club is also a privilege, not a right, and such membership may be suspended by a majority vote of the Board of Directors for a violation of the policies, rules, or regulations of the Club and for failure to pay dues within 30 days of the due date. There are two types of membership in the Club:
a. Regular members shall be those in the following categories who choose to apply for membership and agree to abide by the rules and regulations of the Club:
- All current and retired members and veterans of the United States Armed Forces.
- Department of Defense Civilian employees.
- Civilian employees of non-DOD agencies which directly support the United States Armed Forces.
- Employees or technicians working government contract in support of the United States Armed Forces.
b. Associate members shall be those not included in 2a (1-4) above.
Upon application for membership, the member agrees to abide by the rules and regulations of the Club. A current or retired military member of the McGhee Tyson Armed Forces Club must sponsor associate applications.
Associate applications will require a background check be completed by the Club at initial cost of the club and be reviewed and approved by the Board of Directors. The cost of the background check may, at the Boards discretion be charged to the applicant. All applications for membership in the club both regular and associate shall be subject to the approval by the Adjutant General.
c. All members will be provided a Club membership card. Club management may ask the member to present the card at any time. Other Armed Forces Club membership cards (i.e.; Officers Club, NCO Club, Enlisted Club) will be accepted for admittance to the Club. The membership cards will include the words “Private Organization”, and Associate membership cards will have the name of their sponsor.
d. Membership fees will be as determined by the Board of Directors.
e. Membership discrimination based on race, color, national origin, sex, or other classification as defined by the Federal Government as discriminatory is prohibited.
V. GUESTS
The privilege of inviting guests or family members to participate in Club activities is extended to each member with the following provisions:
a. The club manager is authorized to limit the number of guests a member may invite to any particular event.
b. No guests will be admitted unless accompanied by a member. Guests of a member may visit the Club three times. At which time they must apply for club membership.
c. Members are responsible for the conduct of their guests. Instances of guest misconduct are grounds fortermination of membership.
d. Any minor dependent or guest of an authorized member may utilize the club facilities except after 10:00 pm at which time they must leave the Club as restricted by Federal and State Laws.
VI. HOUSE RULES AND POLICIES
a. No person, whether or not a member of the Club, may drink or be served any alcoholic beverage unless he or she is at least twenty-one years of age.
b. Misconduct by a member or member's guest(s) will not be tolerated. This includes such things as boisterous or unruly behavior, loud or obscene language, or inappropriate dress. Such conduct may result in immediate removal from the Club and may result in suspension or termination of membership as determined by the Board of Directors. The President or his designated representative has the authority to withdraw the club card of any member for rule infractions or misconduct. The President will notify the member in writing that he or she is suspended until the next scheduled Board meeting, at which time the member will be given an opportunity to show cause as to why he or she should not be subject to further action by the Board. Failure of said member to appear may, depending on the circumstances, automatically result in termination of membership or suspension for a period of up to one year. Reinstatement of membership after termination may only be accomplished upon written application to the Board of Directors.
c. Dress and grooming requirements. Club members and their guest are expected to use discretion and good taste in dress and grooming. Neatness and cleanliness are the determining factors in personal grooming requirements. Management has the authority to determine the appropriateness of particular clothing and grooming:
- Military Uniform: The military uniform, when worn, must conform with appropriate regulations. The uniform of the day is authorized for wear in the Club at all times unless otherwise indicated.
- Civilian Dress: Unless otherwise specified, civilian attire may be casual, but shall be neat and clean. Tank tops and shower clogs are prohibited. Shirt, pants, shorts, skirts, dresses and shoes must be worn.
d. Members may utilize Club facilities for private parties and special entertainment by making prior arrangements with the manager. Such use is within the discretion of the Club manager with overview by the Board of Directors. All expenses incurred over and above normal Club operating costs will be borne by the member.
e. Members and guests will observe Base Regulations governing security, safety, and parking restrictions. Members who disregard these Base Regulations are subject to termination of membership by the Board of Directors and barment from base access, at the discretion of the Air Commander. Club membership is for use of the Club only; it does not authorize use of other Base facilities.
VII. CLUB FUNDS
a. Dues will be set and determined by the Board of Directors.
b. The Club manager collects dues, fees, and other funds due or belonging to the Club; is responsible for the funds and all expenditures to the Board of Directors; and expends Club funds for operations and maintenance of the facilities and activities of the Club. The Club shall have at least an annual audit conducted by an independent certified public accountant at the Licensee’s sole expense, or at the pleasure of the Adjutant general, this can be accomplished by a qualified state agency in lieu of the independent CPA.
VIII. PROPERTY
a. The McGhee Tyson Armed Forces Club is not responsible for the loss of personal property of members, their dependents, or guests.
b. No member or other individual will remove from the club facilities any magazines, furniture, glassware, chinaware, or other property of the club except as authorized by the Board of Directors or the Club Manager.
IX. ACCOUNTING
Through the office of Treasurer and the Administrative Assistant, the Board of Directors is responsible for accounting, bookkeeping, financial statements and other records necessary for the proper management of the club. The Treasurer will ensure that all such records are kept in accordance with generally accepted accounting principles and that an annual financial statement is audited and issued to the Adjutant General. All club records and statements will be made available for inspection upon request by the Air Commander or club members.
X. FILES
The Secretary and the Administrative Assistant will maintain a permanent file containing copies of the Corporate Charter, Constitution, By-Laws, License of Operation, letters of approval, State License(s) and other related documents. The President is responsible to ensure that all required license renewals and documents are filed in a timely manner when required. Files shall be available for inspection by the Air Commander and club members.
XI. INSURANCE
The Club shall maintain general liability and dram shop theory insurance amounts acceptable to the Adjutant General.
XII. ALCOHOL ABUSE POLICY
The Club endorses and supports the Air Commander’s Alcohol Abuse Program. Servers are prohibited from serving alcoholic beverages to those who appear intoxicated or not in complete control of their faculties. Proper safeguards will be established to protect the welfare of an intoxicated or impaired patron.
XIII. BOARD OF DIRECTORS
a. The Board of Directors will consist of eight members. Appointments to the Board will be determined by the Air Commander. The Air Commander will determine term length of all Board of Directors.
b. Minutes of the Board of Directors meetings will be accomplished and made available at each Board of Directors meetings, and to the general membership upon request.
c. The Board of Directors will convene a general membership meeting at least once per year.
d. Board of Directors will meet at least once per month.
e. Financial statements will be provided at each Board of Directors meeting for review.
XIV. ADOPTION AND CHANGES TO BYLAWS
After approval by the Board of Directors and the Air Commander, these By-Laws will become effective on date below. By-Laws shall be similarly adopted by each successive Board of Directors. Changes to the By-Laws shall be by majority vote of the Board of directors and approval by the Air Commander.
XV. MEETINGS
Meetings of the Board of Directors will be on the third Wednesday of each month at approximately 3:00 pm. This is subject to change by the Board of Directors. Meetings of the general membership shall be held at least annually. Special or called meetings may be scheduled by the Board of Directors.
ACCEPTED:
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DIRECTOR
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DIRECTOR
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DIRECTOR
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DIRECTOR
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DIRECTOR
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DIRECTOR
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DIRECTOR
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DIRECTOR
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CLUB MANAGER APPROVED:
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AIR COMMANDER DATE
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